VAIL FILM FESTIVAL EPICMIXTM AD CONTEST RULES & GUIDELINES
NO PURCHASE OR PAYMENT OF ANY KIND IS NECESSARY TO ENTER OR WIN. A PURCHASE WILL NOT INCREASE THE CHANCE OF WINNING. VOID WHERE PROHIBITED. BY ENTERING, ENTRANT AGREES TO BE BOUND BY THESE OFFICIAL RULES AND THE DECISIONS OF THE JUDGES, WHICH SHALL BE FINAL IN ALL RESPECTS.
BY ENTERING THIS CONTEST, YOU AGREE THAT THE PERSONAL INFORMATION COLLECTED FROM YOU IN CONNECTION WITH THIS CONTEST MAY BE SHARED WITH BOTH CONTEST SPONSORS; COLORADO FILM INSTITUTE, INC. AND VAIL RESORTS MANAGEMENT COMPANY (COLLECTIVELY "SPONSORS").
1. ELIGIBILITY: Open only to legal residents of any one of the 50 United States or the District of Columbia who are 18 years of age or older at time of entry. The following individuals are not eligible: Employees, contractors, directors and officers of Colorado Film Institute, Inc. and the Vail Resorts Management Company, and each of their respective parents, subsidiaries and affiliated companies, distributors, Web design, advertising, fulfillment, insurance agencies, judging and Contest agencies involved in the administration, development, fulfillment and execution of this Contest (collectively, "Contest Parties") and the immediate family members (spouse, parent, child, sibling and spouse or "step" of each) and those living in the same households (those persons whether related or not who live in the same residence for at least three months during the twelve-month period preceding the start date of the Contest) of each such employee, contractor, director or officer.
2. CONTEST SCHEDULE: You may enter the Contest between 12:01 a.m. Mountain Standard Time ("MST") on February 1, 2011 and 11:59pm March 3rd, 2011 (Extended from Feb. 28th). ("Contest Period").
3. TO ENTER: To enter the Contest, go to http://www.vailfilmfest.com/epicmix-ad-contest/ ("Web Site"), during the Contest Period, and click on the login link for the EPICMIXTM Ad Contest registration and commercial upload page. BEFORE YOU WILL BE ALLOWED TO CONTINUE, YOU MUST EXPRESSLY AGREE AND CONSENT TO BE BOUND BY THE TERMS OF SERVICE AND PRIVACY POLICIES OF THE WEB SITE. IF YOU DO NOT AGREE TO THESE TERMS, PLEASE DO NOT USE THE WEB SITE OR ENTER THE CONTEST. Follow the on-screen instructions to properly complete and submit a registration form for the Contest. You will be asked to upload your original submission (each a "Submission") to the Web Site. Before uploading the Submission, you will be required to agree that you have (a) read or have had these Official Rules read to you and you are in agreement with these Official Rules, and (b) received permission for the use of the image/likeness of any and all identifiable persons appearing in your Submission.
You will be required to submit a release (to be provided by Sponsor) signed by each identifiable person appearing in your Submission granting Sponsor permission to use his or her image/likeness if your Submission is selected as a Finalist in the Contest. Submissions that do not include all required information and adhere to the Official Rules as determined by Sponsor in its sole discretion will be considered void. Once uploaded, Submission will not be returned. Sponsor may, in its sole discretion, remove, delete and/or disqualify any Submission and/or Entrant it deems inappropriate or otherwise non-compliant.
CREATIVE ASSIGNMENT for EPICMIX Ad:
The creative assignment for the Contest ("Creative Assignment") is as follows:
* You will be creating a 30 second commercial for EpicMix
* Review the assets for EpicMix at epicmix.com, www.snow.com or www.vailfilmfest.com/epicmix-ad-contest/
* Get together your idea for an EPICMIXTM commercial. Go for action-packed. Or go for funny. It's up to you.
* Create and submit a 30-second spot featuring EPICMIXTM.
* Your submission should be in commercial form consistent with these Official Rules.
JUDGING REQUIREMENTS:
Judging Criteria ("Judging Criteria") is as follows:
* Originality and Creativity - 40%
* Adherence to Creative Assignment - 30%
* Overall Appeal - 30%
TECHNICAL REQUIREMENTS:
A Video File must be submitted:
For all video submissions shot in 16:9 aspect ratio, they should be center cut protected. Finalists may be asked to provide the original audio and video files used during production of the entry for broadcast purposes. This may include uncompressed QuickTime files, final audio mix and/or separate audio tracks for dialogue, music, and effects. These items are not mandatory to become a Finalist.
Upload time may vary depending on file size, Entrant's service provider, and the volume of entries being submitted at any given time. Entrant is responsible for ensuring that his/her Submission is fully uploaded prior to the conclusion of the Contest Period.
ADDITIONAL REQUIREMENTS:
* Submission must be primarily in English.
* All entries must be received by 11:59pm March 3rd, 2011.
* The person uploading the Submission will be deemed the entrant ("Entrant"). The Entrant is the one (1) person who owns the email address associated with the Contest submission form. If any group elects to collaborate on a Submission, they are required to designate one (1) person as the agent of the group to enter the Contest, agree to these rules and accept the prize on behalf of the group. Neither Sponsors nor any of the Contest Parties are liable for any disputes between collaborators arising under or related to the Contest.
* Each individual Entrant is allowed a total of five (5) Submissions, regardless of their Category designations.
* Limit one (1) Finalist Prize per person, household and/or email address throughout the Contest Period.
* Each Submission must comply with the Web Site Terms of Service, as well as these Official Rules. In the event of any inconsistency between these Official Rules and the Terms of Service, the terms in these Official Rules shall prevail.
* Each Submission must be the original work of the Entrant produced for this Contest; it may not have been entered in or won previous contests or awards; it may not have been published previously in any medium; it must not infringe any party's intellectual property or other rights; it must be suitable for display and publication on national television (e.g., may not be obscene or indecent, including but not limited to nudity or profanity); it must not contain obscene or pornographic material, it must not contain defamatory statements (including but not limited to words or symbols that are widely considered offensive to individuals of a certain race, ethnicity, religion, sexual orientation or socioeconomic group), it must not include threats to any person, place, business, group or world peace, it must not invade privacy or other rights of any person, firm or entity, and it must not in any other way violate applicable laws and regulations or network standards.
* Each Submission must not feature or refer to any lift ticket or ski resorts products other than EPICMIX and Vail Resorts' ski resorts: Vail, Beaver Creek, Breckenridge, Keystone, Heavenly, including but not limited to third party names, logos or trademarks on street signs, panoramic views, vehicle license plates, clothing such as T-shirts, hats, etc.
* Each Submission must not feature distilled spirits (i.e. hard liquor), tobacco products (including cigarettes, cigars, pipe tobacco, chewing tobacco, and snuff), contraceptives, feminine hygiene products, fireworks, firearms and ammunitions, prescription drugs, illegal drugs and related drug paraphernalia, nutritional supplements, lotteries and gambling (including horse or dog racing and products or services related to gambling).
* Each Submission must not utilize live animals unless the Entrant has obtained the consent of the animal's owner and an affidavit from the animal owner or wrangler that the animal was not harmed in the making of the commercial. Entrants are encouraged to contact the local Humane Society prior to filming the Submission to verify appropriate animal safeguards on set.
* Each Submission must not contain any copyrighted works (other than as owned by the Entrant). You may not include any music except for the pre-approved music provided on the Web Site. Approved music provided on the Web may not be altered. Use of any unauthorized music may result in disqualification of Submission, in Sponsors' sole discretion.
* Sponsors reserve the right in its sole discretion to remove or blur or to ask the applicable Entrant to remove or blur any non-material elements (e.g. small logos on clothing, artwork hanging in the background, etc.) rather than disqualify an otherwise compliant Submission.
* If in Sponsors' determination it is necessary or advisable to make minor, non-material adjustments to an otherwise compliant Submission to comply with network or EPICMIX specifications or requirements for airing, Sponsors may, in its sole discretion, elect to do so, or may ask the applicable Entrant to do so. If Sponsors request Entrant to make these adjustments and Entrant chooses not to make these adjustments, Submission is subject to disqualification.
All Submissions will be reviewed for content before being published or judged; however, such review does not relieve Entrant from responsibility for compliance with all of the Terms of Service and these Official Rules. Submissions that do not comply in all material respects with the Terms of Services or these Official Rules or that otherwise contain prohibited, or inappropriate content as determined by the Sponsors, in its sole discretion, will be disqualified and will not be published or considered for prizes. Sponsors make the final determination as to which Submissions are eligible to take part in this Contest and be considered for a Finalist Prize. Certain Submissions may be featured from time to time on the Web Site during the Contest Period, in Sponsors' sole discretion; being selected as a featured Submission is unrelated to the Judging Criteria and does not guarantee selection as a Finalist in the Contest.
Entrants may use Sponsors' names, logos, service marks, trademarks, and other intellectual property ("Sponsor IP") for the sole purpose of creating their Submissions consistent with these rules and guidelines. Entrant understands that they will have limited, revocable, non-transferable license to use the Sponsor IP only for the purposes of creating and submitting their Submission and for no other purpose.
By entering this Contest and uploading your Submission, you irrevocably grant to Sponsors and their agents the unconditional and perpetual right to post, display, publish, use, adapt, edit and/or modify such Submission in any way, in any and all media, for any purpose, without limitation, and without consideration to you. Finalists agree to irrevocably assign and transfer to the Sponsors any and all rights, title and interest in Submission, including, without limitation, all copyrights and waive all moral rights in Submission.
All Contest Entrants further agree to release and indemnify and hold harmless the Sponsors and the Contest Parties from any and all claims that any commercial, advertising, presentation, Web content or any other material subsequently produced, presented, and/or prepared by or on behalf of Sponsors infringe on the rights of Entrant's work as contained in any Submission.
4. SELECTION OF WINNERS: Ten (10) finalist Submissions will be selected by a judging process in which a qualified panel of judges ("Judges") will evaluate each eligible Submission based on the Judging Criteria set forth above. In the event of a tie for the tenth Finalist spot, the tie will be broken based on the highest score in the first Judging Criteria, continuing thereafter to each Judging Criteria in order, as needed to break the tie.
The ten (10) Finalist Submissions, will be posted for the public (ages 13 or older) to vote on their favorite at http://www.youtube.com/vailfilmfestival starting on March 7, 2011 at 12:01 am MST and ending on March 14, 2011 at 11:59 pm MST ("Voting Period"). At the close of the Voting Period, the Submission that receives the most votes will be deemed the Grand Prize Winner ("Grand Prize Winner"). The winner will be notified on March 15, 2011. In the unlikely event that public voting results in a tie, the tied Submissions will be re-judged by the Judges based on the Judging Criteria stated above. Any use of robotic, macro, automatic, programmed or like voting methods will void all such votes. All Finalists are subject to verification, including without limitation, verification of eligibility, compliance with these Official Rules and completion of release forms (described below). If attempted notification is returned as undeliverable, if a Finalist cannot be verified, or if a Finalist is otherwise unable to accept prize, prize will be forfeited and may be awarded to an alternate Finalist provided sufficient time remains, in Sponsors' discretion.
Entrants agree that the Sponsors have the sole right to decide all matters and disputes arising from this Contest and that all decisions of Sponsors are final and binding. The ten (10) Finalists, by acceptance of being a Finalist, agree to release, indemnify and hold harmless Sponsors and Contest Parties, as well as each of their respective parent and affiliated companies, and each of their employees, representatives, contractors, and advertisers from any and all liability, loss, damage, cost or claim relating to any allegation regarding the acceptance or use of their prize, including but not limited to the airing of the commercial Submission.
If the actual, alleged or publicized conduct of any Entrant is illegal or, if any Entrant has been charged with or convicted of a crime, or in Sponsors' sole discretion is otherwise grossly offensive or violates generally accepted standards of behavior (including, but not limited to, illicit drug use or public intoxication) or otherwise leads the Sponsors to believe or conclude that the public association with the Entrant subjects Sponsors to ridicule, contempt, controversy, embarrassment or scandal, Sponsors in their sole discretion may disqualify Entrant and their Submission will no longer be eligible for this Contest.
5. PRIZE DETAILS AND VALUE:
TEN (10) Finalists will each receive two (2) All-Access passes to the 2011 Vail Film Festival (March 31 - April 3, 2011). Approximate Retail Value: $9,380.00.
ONE (1) GRAND PRIZE: The Grand Prize Winner will receive a check for $10,000.00 payable to the winner, two 3-day lift tickets, and two All-Access passes to the 2011 VFF. The winning Epic Mix commercial will also be screened during the 2011 VFF before all films in one category, on the VFF homepage, VFF Facebook, and through all of our partner filmmaker websites. Approximate Retail Value: $5,000.00.
THE MAXIMUM TOTAL ARV OF ALL PRIZES IN CONTEST IS: $24,914.00
6. GENERAL CONDITIONS: All Entrants must have a valid e-mail address. Grand Prize Winner is solely responsible for any taxes on the prizes, and will receive an IRS Form 1099 for the value of their prize. No substitution of prize is offered, except at the sole discretion of the Sponsors. Prizes are non-transferable. Unclaimed prizes will not be awarded. If a prize, or any portion thereof, cannot be awarded for any reason, Sponsors reserve the right to substitute prize with another prize of equal or greater value. If for any reason the Contest is not capable of running as planned, including without limitation, infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, or any other causes which corrupt or affect the administration, security, fairness, integrity or proper conduct of the Contest, Sponsors reserve the right, at its sole discretion to cancel, modify or terminate the Contest. Further, Sponsors reserve the right, at its sole discretion, to disqualify any individual deemed to be (a) tampering or attempting to tamper with the entry process or the operation of the Contest or any Sponsors or Contest-related Web Site; (b) violating the Official Rules; (c) violating the Web Site terms of service, conditions of use and/or applicable general rules or guidelines; or (d) acting in an unsportsmanlike or disruptive manner, or with intent to annoy, abuse, threaten or harass any other person. All claims relating in any manner to this Contest or to any Submission must be resolved in the federal or state courts located in Denver, CO.
LEGAL WARNING: ANY ATTEMPT BY AN INDIVIDUAL, WHETHER OR NOT AN ENTRANT, TO DELIBERATELY DAMAGE, DESTROY, TAMPER OR VANDALIZE THIS WEB SITE OR INTERFERE WITH THE OPERATION OF THE CONTEST IS A VIOLATION OF CRIMINAL AND CIVIL LAWS AND THE SPONSORS RESERVE THE RIGHT TO SEEK DAMAGES AND DILIGENTLY PURSUE ALL REMEDIES AGAINST ANY SUCH INDIVIDUAL TO THE FULLEST EXTENT PERMITTED BY LAW.
7. WINNER NOTIFICATION: Finalists will be notified by phone and/or email within two (2) weeks of the end of the Contest Period and will be required to complete, sign and return an Affidavit of Eligibility/Liability Release, and, where lawful, a Publicity Release. Notification of Finalist status must be kept confidential until the Finalists are publicly revealed by Sponsors or your Submission will not be posted for public voting as a Finalist Submission. The Grand Prize Winner will also be required to sign a prize acceptance form prior to their Submission airing online or at the Vail Film Festival.
Any waiver of any obligation hereunder by Sponsors does not constitute a general waiver of any obligation to Entrants. By accepting a prize, Finalist agrees, and agrees in writing if requested, that the Submission will be deemed a Work Made For Hire under the Copyright laws of the United States, but if it cannot be so deemed, then the Finalist agrees to irrevocably assign and transfer to Sponsors all of his/her right, title and interest in and to his/her Submission, if any, including all but not limited to all copyright and trademark rights which he or she may have, in the United States and worldwide, therein, for consideration, the receipt and sufficiency of which is hereby acknowledged. Finalists hereby waive in favor of Sponsors, all rights of "Droit Moral" or "Moral Rights of Authors" or any similar rights or principles of law that Finalist may now or later have to his/her Submission. Sponsors reserve the right to alter, change or modify a winning Submission, in its sole discretion. Upon request of Sponsors, Finalist shall execute and deliver such additional instrument of assignment, as may be solely deemed by Sponsors, reasonably necessary to establish the ownership of record of the right, title and interest in and to the Submission and of the copyrights transferred and "Moral Rights of Authors" waived under these Official Rules. Should Sponsors fail to request the said assignment as stated, that shall not be deemed a waiver of Sponsors' rights and Sponsors may at a later time request the assignment.
8. LIMITATIONS OF LIABILITY AND RELEASE: No liability or responsibility is assumed by the Sponsors or Contest Parties resulting from any user's participation in or attempt to participate in the Contest or ability or inability to upload or download any information in connection with participating in the Contest. No responsibility or liability is assumed by the Sponsors or Contest Parties for technical problems or technical malfunction arising in connection with any of the following occurrences which may affect the operation of the Contest: hardware or software errors; faulty computer, telephone, cable, satellite, network, electronic, wireless or Internet connectivity or other online communication problems; errors or limitations of any Internet service providers, servers, hosts or providers; garbled, jumbled or faulty data transmissions; failure of any e-mail transmissions to be sent or received; lost, late, delayed or intercepted e-mail transmissions; inaccessibility of the Web Site in whole or in part for any reason; traffic congestion on the Internet or the Web Site; unauthorized human or non-human intervention of the operation of the Contest, including without limitation, unauthorized tampering, hacking, theft, virus, bugs, worms; or destruction of any aspect of the Contest, or loss, miscount, misdirection, inaccessibility or unavailability of an email account used in connection with the Contest.
The Sponsors and Contest Parties are not responsible for any typographical errors in the announcement of prizes or these Official Rules, or any inaccurate or incorrect data contained on the Web Site. Use of Web Site is at user's own risk. The Sponsors and the Contest Parties are not responsible for any personal injury or property damage or losses of any kind which may be sustained to user's or any other person's computer equipment resulting from participation in the Contest, use of the Web Site or the download of any information from the Web Site. By participating in the Contest, the Entrant releases Sponsors and Contest Parties from any and all claims, damages or liabilities arising from or relating to such Entrant's participation in the Contest. By accepting a prize in the Contest, winner agrees that the Sponsors and Contest Parties shall not be liable for any loss or injury resulting from participation in the Contest, acceptance or use of any prize, or any travel related thereto.
© 2011 Colorado Film Institute, Inc.